Data Breach Policy Template & Incident Form

  • Comply with GDPR & PECR Standards
  • Easy to Use & Customise
  • Microsoft Office Word Format
  • Instant Download After Payment
  • Developed by Experts

£18.00 (ex vat)

Data Breach Policy Template

Our UK GDPR Data Breach Policy Template is fully customisable & can be purchased as a standalone document or is included in one of our market leading UK GDPR Toolkit Packages or comprehensive Information Security Toolkit. A personal data breach is any incident of security, lack of control, failure or error that leads to, or results in, the destruction, loss, alteration, unauthorised disclosure of, or access to, personal data. The UK GDPR requires a ‘Privacy by Design’ approach to protecting data. This means in addition to ensuring a business complies with the UK GDPR technical and organisational measures, it also has controls for handling data breaches.

Recital 87 of the UK GDPR requires a firm to ascertained whether all appropriate technological protection and organisational measures have been implemented to establish immediately whether a personal data breach has taken place and to inform promptly the supervisory authority and the data subject. This Data Breach Policy Template and accompanying Breach Incident Form enable firms to customise the procedure areas and have professional, compliant content for dealing with data breaches.

About the Data Breach Policy Template

Areas Covered in the Policy Template

  • Policy Statement
  • Purpose & Scope
  • Data Security & Breach Requirements
  • Objectives
  • Data Breach Procedures & Guidelines
  • Breach Monitoring & Reporting
  • Breach Incident Procedures
  • Identification of an Incident
  • Breach Recording & Risk Assessment
  • Human & System Error
  • Assessment of Risk and Investigation
  • Breach Notifications
  • Supervisory Authority Notification
  • Data Subject Notification
  • Record Keeping & Responsibilities
  • Template Customisation Guidance
  • 14-Page Data Breach Policy Template
  • Data Breach Incident Form Template

Frequently Asked Questions...

All templates have been developed using the latest version of Microsoft Office. Word, Excel and Poweroint are universally compatible with a large number of document editing software, including OpenOffice and GoogleDocs.

All templates can be corporate branded and are fully customisable. The documents also come with detailed guidance on how to use Microsoft Office to edit the templates and insert your own content where applicable.

The templates are developed in Microsoft Office Word and are fully customisable and ready for corporate branding. They are compatible with most text editing software. Checklists and assessment templates are provided in an Excel format.

All policies, templates and toolkits have been designed using the applicable UK regulations, standards, guidance and laws. This ensures that the format and content is suitable for any business and industry. Regardless of your size and  scope our templates can be easily integrated into company to build or enhance your compliance program.

We have thousands of organisations using our document from both the private and public sectors. Providing customisable content in a Word format means that you are not faced with complicated software systems or user restrictions. Compliance is hard enough, so we want to make your policy management as simple as possible!

Every business is different and compliance documents need to reflect that. Whilst our templates and toolkits go a long way toward making you compliant, many of our documents do require some customisation to ensure that they are relevant to you. Our templates provide a strong foundation on which to build your compliance framework. Our extensive template content coupled with your customisations will ensure that you are compliant with the relevant legislation, codes of conduct, standards or regulations

It is important that each policy and procedure accurately reflects exactly what your business does and how it does it. The level of customisation required for each document will depend upon factors such as your size, scope and current compliance program. However, we are always on hand to answer any questions you may have and provide unlimited email support.

All materials and templates are available to download immediately after purchase via the website. Once you have completed your payment online, you will be redirected to our order page where you can download your ordered document(s). We also send you an automated confirmation email which contains a copy of your download link.

If you have chosen to make payment by BACS, your order will be placved on hold until we have confirmed receipt of your payment. Once your payment has been verified, we will process your order and send you an automated confirmation email which contains your download link. Our Accounts Team will email you a copy of your VAT receipt after the order has been processed.

Please ensure that you add our email address to your contacts lists and that your email server accepts incoming download links.

At Know Your Compliance Limited we are passionate about regulatory compliance! Our team has over 20 years experience and expertise in regulatory compliance and policy development. Serving a wide range of industries and business types, over 6000 organisations already use our templates and toolkits. We have delivered professional, compliant templates to hundreds of industries; including accountants, tax advisors, education and healthcare sectors, the NHS, Government departments, finance and credit, recruitment, charities, banks, estate agents and thousands of SME’s and sole traders.many more.

We offer a large library of templates for regulatory policies, procedures, checklists, toolkits, manuals and training packages. Utilising Microsoft Office for compatibility and easy customisation, we provide editing and usage guidance with all templates. When paying by credit/debit card, all documents are available to download instantly and come with the first annual update included in the price.

As our materials, packages and templates are downloaded digitally, they cannot be physically returned once purchased. For this reason we do not offer any refunds, however we do provide extensive information about each product on the relevant product page so that you know what you are getting before you buy. Please refer to our Terms and Conditions for further information.

If you have any questions about our templates, toolkits or training materials before or after purchase, please contact us at and we will be only too happy to assist you.

Policy Template Sample

Click above to see a larger image of our sample policy template.


Looking for other ISMS or GDPR templates to accompany this policy?

UPGRADE DISCOUNT:  You can upgrade to our market leading any of our GDPR Toolkits or comprehensive Information Security Toolkit after purchasing this template by using the discount code included in your purchase.

View the Information Security Toolkit Contents